To conduct engaging seminars and training sessions, it’s important to provide both on-screen and handout materials to the trainees. Rather than printing out each slide of a PowerPoint presentation, you can simply export the entire presentation into Microsoft Office Word and edit it to your liking.
You can also add more information, clean up the formatting, and convert the presentation into a note-taking guide, no matter whether you’re on a Mac or Windows computer.
In this step-by-step guide, we explain:
How to convert PowerPoint to Word on Windows
Follow these simple instructions to convert a PowerPoint presentation into an editable Word document on a Windows desktop:
1. Open your PowerPoint file on your Windows device.
2. Select the “File” tab on the top left corner of the PowerPoint menu bar.
3. On the next screen, click “Export” from the left panel.
Click “Export” on the left panel of the screen (Source)
4. From the options on the “Export” menu, select “Create Handouts.”
Select “Create Handouts” from the export options (Source)
5. Next, click the “Create Handouts” button on the right side of the screen.
Click the “Create Handouts” button on the right side of the screen (Source)
6. A “Send to Microsoft Word” pop-up window will open. Select a page layout of your choice from the options.
Choose a page layout option from the pop-up options (Source)
7. Under “Add slides to Microsoft Word document,” choose either “Paste” or “Paste link.” If you select “Paste link,” changes made to your PowerPoint presentation will be reflected in Word in real time. But if you choose “Paste,” your Word document will remain unchanged if even the original PowerPoint presentation is updated.
Select either “Paste” or “Paste link” (Source)
8. Once you’ve made your selections, click the “OK” button. The presentation will automatically open as a Word document in a new window. You may now print, edit, or save the presentation as a new Word document.
Click “OK” to send your PowerPoint slide handout to Microsoft Word (Source)
How to convert PowerPoint to Word on Mac
Follow these instructions to convert a PowerPoint document into an editable Word file on a MacBook:
1. Open the PowerPoint presentation on your MacBook.
2. Select the “File” tab on the top left corner of the PowerPoint menu bar.
From the top menu bar, select the “File” tab (Source: All images are from the author’s personal account)
3. Select the “Export” option from the drop-down menu.
Select the “Export” option from the drop-down menu
4. Name your file in the “Save As” text box and designate a location (on your local disk) to store it.
Name your file and save it to your local disk
5. Under “File Format,” select the “Rich Text Format (.rtf)” option.
From the drop-down, select “Rich Text Format (.rtf.)
6. Click the “Export” button to save your PowerPoint as a new .rtf document.
When you’re ready to export the file, click the “Export” button
7. Next, open Microsoft Word on your MacBook and click the “…….
Source: https://www.softwareadvice.com/resources/convert-powerpoint-to-word/